Virtual Board Meetings enable boards to conduct important business even in uncertain times. These meetings are not without obstacles, but adopting good manners of communication will ease the process.
The provision of meeting materials prior to the meeting and a well-planned agenda beforehand allows members to review information and formulate their questions or comments prior to the meeting, which helps to ensure that all relevant topics are covered within time limit. By implementing collaborative tools like virtual whiteboards or document sharing, remote attendees can be more engaged during the meeting.
You can also encourage remote attendees to participate by encouraging them to use the “raise your hand” feature, or send a message using the chat. This will also prevent people from waiting until the end of the meeting to express their opinions which can cause confusion and reduce overall effectiveness.
Finally, by ensuring that the platform for virtual meetings is compatible with the devices used by your board members to ensure that everyone enjoys a seamless experience. This will reduce the chance of technical issues, like video or audio clipping, and help keep the discussion on the agenda. Additionally, by restricting the screen sharing to only essential items, you can reduce distractions and allow participants to focus more on the conversation at hand. These suggestions will help you to conduct virtual board meetings with strong coordination and governance, despite the obstacles that might arise.
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