Document sharing is a crucial part of collaborative business processes. But if not done correctly it could leave the door open for hackers to steal sensitive files.
Secure Document Sharing is the sharing and distribution of information that https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ is considered confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes work-in-progress documents which are shared with colleagues to collaborate and review. This is typically done in conjunction with M&A activities and requires a solution that permits the exchange of large files in a highly secure online environment, and one that safeguards archived and work-in progress documents as well as the collaborative process itself.
The most commonly used method is via cloud-based secure sharing solutions that permit users to view files online in a controlled manner (e.g. printing, copying, and screenshot prevention). It also provides precise control over shared files and folders, and it can also enable advanced security features, such as audit trails as well as encrypted.
Peer-to-peer document sharing is a different alternative. It lets computers connect directly to each other to transfer files, but without hosting them on central servers. It comes with a few advantages in terms of storage requirements being reduced along with speedy transfer speeds and an enhanced user experience. It also poses serious security risks that could result in the accidental publication of private information as well as malware, viruses, and worms. It is not recommended to use in environments that are strict with guidelines for compliance. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share documents with outside parties, as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of collaboration and access to ensure that it is in line with corporate governance guidelines and best practices for secure document sharing.