Board management software, sometimes called board portals designed to help and simplify the work of running an organization’s board. It automatizes the routine tasks such as scheduling meetings, sharing materials and dispersing minutes of meetings. It also has tools that allow directors to collaborate effectively with one another both in person and online. While some companies offer all-in-one solutions, other require users purchase additional integrations to cover specific functions. This article focuses on five features of board management software according to ratings from verified software users. It also highlights the top-rated products in each category.
The document management feature consolidates all board documents into one repository and enhances efficiency and information management. It also provides collaboration tools such as real-time annotations and comments that allow members to read documents at once and provide faster feedback and decision-making. This feature also offers access controls and version control that let administrators determine the level of authorization required for documents and files.
Security is a top priority for any company that is adopting new software, especially when it handles sensitive data. The majority of freeware comes with little or no encryption, which leaves boards at risk of breaches that could cause financial losses and damage to reputation. It is recommended to only choose a solution that provides solid encryption with 256 bits or greater.
A solid board management software can cut down on administrative tasks and also save time. This allows more time to be spent on important projects and initiatives. However, selecting the best solution requires careful evaluation and research. Apart from evaluating the capabilities of the various tools, it is crucial to think about how each tool integrates with your current technology stack.