The recent rash of data breaches has caused numerous organizations to consider whether their business information is secure. With the right virtual dataroom security features, it’s possible to protect sensitive documents check this site out for key factors to consider while choosing data room vendors from unauthorized access.
Traditionally, businesses shared confidential documents with selected parties in physical rooms. Nowadays due diligence is conducted online in virtual rooms based on secure cloud platforms. Virtual spaces are an essential element in the successful conclusion of complicated strategic transactions.
It is essential to have the right tools to securely and efficiently share sensitive documents, regardless of whether your company is undergoing M&A restructuring, bankruptcy or a capital raising. The best virtual data rooms are equipped with powerful collaboration tools remote access retrieval and the most secure data security. These include Chinese wall watermarking, automatic indexing and watermarking. The best virtual data rooms ensure compliance with international standards, such as GDPR, CCPA and SOX through protocol auditing and reporting.
Secure document viewing features like fence views, view-only modes and access restrictions are crucial to ensure that confidential information is kept out of the in the wrong hands. You must also make sure that the encryption software for your virtual data room software is able to secure both data in transit and data in storage.
A secure online data room will also allow you to download PDF documents to view offline. This is a typical feature because some users want to print copies of their documents so that they can read them even if they are not connected to the Internet. If you permit this in your VDR then any protection applied to the original document is instantly removed, leading to an unprotected PDF.